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Apostille Services

Professional Apostille Services

We provide apostille facilitation services to ensure your documents are accepted internationally. The process for international document recognition can be complex, but we make it straightforward and hassle-free. Leveraging our specialized training, we work closely with U.S. apostille authorities to obtain apostille certificates for public documents, including vital records, court orders, educational records, business documents, and background checks. This process ensures that these documents are recognized as valid in countries that are part of the Hague Apostille Convention. 

What We Offer

Document Verification and Preparation

 We ensure that your documents are suitable for an Apostille and carefully prepare them for certification. Our detailed review process verifies the authenticity of signatures, checks for proper seals and stamps, and ensures all required attachments and formatting are in place. With our expertise in this preliminary stage, we aim to simplify the certification process and provide you with confidence that your documents are accurately prepared for international use. If translation is needed, we can arrange professional services to meet certification requirements. 


Apostille Certification Management

We oversee the Apostille certification process to ensure your documents are legally authenticated. After thorough verification, we collaborate with the relevant authorities to secure the Apostille seal. By expertly navigating the required protocols and criteria, we ensure that your documents comply with Hague Convention standards, enabling their international acceptance and recognition.


Our services cater to countries that are members of the Hague Convention of 1961 (Apostille Convention). 

U.S. Apostille Authorities

U.S. Apostille Authorities (Issuing Entities) include:


  • Secretaries of State: Issue apostilles for documents issued at the state level.
  • Office of the Secretary of the District of Columbia: Issues apostilles for documents issued by D.C. government agencies.
  • U.S. Department of State: Issues apostilles for federal documents.

Examples of documents needing an apostille

An apostille certifies a document's authenticity, allowing it to be legally recognized abroad. Common examples of documents that might require an apostille include:


  • Vital Records: Birth, death, and marriage certificates, often needed for legal processes abroad, such as obtaining residency, citizenship, or family-related services.
  • Educational Documents: Diplomas, transcripts, and certifications required for pursuing education or professional opportunities overseas.
  • Background Checks: Criminal background checks or police clearance certificates, vital for employment, visa applications, or immigration.
  • Business Documents: Corporate documents, such as articles of incorporation, bylaws, and certificates of good standing, needed for international business operations.
  • Legal Documents: Powers of attorney, wills, affidavits, and court orders to facilitate legal proceedings or grant authority internationally.
  • Medical Records: Medical reports and immunization records, required for visa applications, international medical treatments, or travel health requirements.
  • Property Documents: Deeds, leases, or property agreements, necessary for real estate transactions in foreign countries.
  • Export/Import Documents: Certificates of origin or invoices required for international trade compliance.
  • Contracts: Commercial agreements and contracts to ensure recognition or enforcement abroad.
  • Adoption Papers: Documents related to international adoption, such as home study reports and parental agreements, needed to meet legal standards.
  • Travel Consent Forms: Consent forms for minors traveling internationally, required for customs or immigration processing.
  • Federal Documents: FBI background checks, U.S. passport certifications, federal court documents, tax records issued by the IRS, and immigration-related documents. 


Whether you're studying abroad, engaging in international business, or managing personal legal matters, ensuring your documents are apostilled is essential for smooth cross-border recognition. With the right facilitation, this process can be straightforward and hassle-free.

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We are commissioned, certified and insured.


Universal Notary Plus is a business name of Bales Professional Services, LLC

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